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More Info:
Academic Email
Your Address Book: Managing Your Contacts Your Address Book is viewable in either Browse or Search mode. When you click on Browse, you will see your list of contacts and can browse the list. When you click on Search, you will be able to search the entire list by entering criteria for a Search. Go to Options, Default Display to choose how you wish your Address Book to appear whenever you log on.
To add a new contact, click on Add on the Addressbook menu.
The Add a new contact window will appear. Enter the person's name, email address and all other demographic information you want to store about this person. Click the Save button when done.
To edit an existing contact, go to your Address Book. Click the Browse button if your Contacts are not currently in view. Click on either the name or email address to open the contact record.
The Contact record will open for you to view. To edit the record click on the Edit link at the top or bottom of the contact record. To delete the record, click on the Delete link at the top or bottom of the window. NOTE: you can click on the yellow arrow to display driving directions, compliments of MapQuest.
The Edit window will appear. Add or change the information necessary and then click on the Save Changes link at the top or bottom of the Edit window.
Importing or Exporting Contacts If you already have your contacts entered into another email software program, you can probably import them into your Academic Email account. To import from another program, you may need to prepare your list by exporting the list from the other software first. Click on Import/ Export on your Address Book.
The Import/ Export window will appear. To Import, first select the format of your former list (Outlook, Comma Separated values, vCard, etc). If the format is Comma Separated Values (CSV), check this box if you have a header row that contains field names. Select the destination to import to, and click on Browse to find the file that contains your former list. Click Import to perform the import. The system may prompt you to match up fields in the old list with fields in the new software. (Note if the other system separated out Last Name and First Name, you will have to choose to bring only last name and hand-key the first names into your contact records. When the import is finished, you should be able to view all these entries from the Address Book (Browse) view. To Export, choose the format that the new software will want to use, and select the source in your account that you will want to export. Click on Export. You will use this method when you have a complete list on your Academic email and wish to copy your list to another software program you wish to use.
To search your Contacts, click on the Search button on your Address Book.
The Search window will appear. You may choose to search by Name or Email. Choose which you wish to search by, and enter a name or partial name after Matching. Click Search. All contacts which match the name or email address will appear in your address list. To return to the whole list, click on the Browse button.
Click on the Advanced Search button in your Address Book.
The Advanced Search window will appear. Now you can search by any field in the Contact records. Enter your criteria for searching in any of the fields and click on Search.
Setting Options for your Address Book Customize how your Address Book looks by setting options. Click on Options in your Address Book.
The Options menu will appear. Choose the Options category you wish to change.
In the Options menu, click on Column Options. First choose My Addressbook, or the list you wish to view. The Available Columns will show in the left window and the columns presently showing will display in the right window. The name is automatically displayed. The example below includes Name, Email, and Company in the Addressbook view. To add other columns, click on the available column, and click on the Finger Pointing to the Right. To remove a column, click on the Selected Column and click on the Finger Pointing to the Left. When done, click on Save Options.
In the Options menu, click on Default Display. Choose either Address Book Listing (this opens your Addressbook in view or browse mode) or Search (this opens your Addressbook in Search mode).
In the Options menu, click on Name Format. Choose which format you wish to display names in your Addressbook.
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