Address Book:
Managing Your Address book
To view
your address click the icon that looks
like a business card
Your Address
Book is viewable in either Browse or Search mode. When you click on
Browse, you will see your list of contacts and can browse the list.
When you click on Search, you will be able to search the entire list by
entering criteria for a Search. Go to Options, Default Display to
choose how you wish your Address Book to appear whenever you log on.
Adding A
New Contact
To add a new
contact, click on "NEW CONTACT" on the
Address book menu.
The "NEW
CONTACT" window will
appear. Enter the person's name,
email address and all other demographic
information you want to store about this
person.
Click the
Save button when done.
Editing
or Deleting A Contact
To edit an
existing contact, go to your Address Book. Click the Browse button
if your Contacts are not currently in view. Click on either the name
or email address to open the contact record.
The Contact
record will open for you to view. To edit the record click on the
Edit
link at the top or bottom of the
contact record. To delete the record, click on the
Delete link at the top or bottom of
the window.
NOTE: you can
click on the yellow arrow icon to display driving directions, compliments of
MapQuest.
The Edit
window will appear. Add or change the information necessary and then
click on the
Save Changes
link at the
top or bottom of the Edit window.
How to
Create a
Distribution List
Select
Address from the menu bar
Next select Browse from the menu
On the right hand
side of the page select the names of all
the contacts you would like to add to
your distribution list.
You might receive a
bar similar to this one at the top of
your mailbox.
Click on “click
here to allow scripted windows…”
Then select
“Temporarily Allow Scripted Window”
a dialog box will appear.
In the new dialog
box, type the name of the new list and
click “OK”.
Notice the new
listing in your Address book listing
“Top Cats”
Also
noticed that up at the top you receive a
message that states you were successful
and how many contacts were added to your
list.
Using Your
Distribution List
To compose a new
message using your new Distribution List
go to your Inbox and select “New
Message”
In the new message
dialog box, start typing the name of
your desired list. Similar user names
will appear. Click on the one you need.
Importing or
Exporting
Contacts
If you
already have your contacts entered into another email software program,
you can probably import them into your Academic Email account. To
import from another program, you may need to prepare your list by
exporting the list from the other software first. Click on
Import/
Export on your Address Book.
The Import/
Export window will appear.
To Import,
first select the format of your former list
(Outlook, Comma Separated
values, vCard, etc). If the format is
Comma Separated Values (CSV),
check this box if you have a header row that contains field names.
Select the destination to import to, and click on Browse to find the file
that contains your former list. Click Import to perform the import.
The system may prompt you to match up fields in the old list with fields
in the new software. (Note if the other system separated out Last
Name and First Name, you will have to choose to bring only last name and
hand-key the first names into your contact records) When the import
is finished, you should be able to view all these entries from the Address
Book (Browse) view.
To Export,
choose the format that the new software will want to use, and select the
source in your account that you will want to export. Click on
Export. You will use this method when you have a complete list on
your Academic email and wish to copy your list to another software program
you wish to use.
Searching
Contacts
To search
your Contacts, click on the Search
button on your Address Book.
The
Search window will appear. You may choose to search by
Name or Email. Choose which you wish to search
by, and enter a name or partial name after Matching. Click
Search. All contacts which match the name or email
address will appear in your address list. To return to the whole
list, click on the Browse button.
Advanced Search
Click on the
Advanced Search button in your Address Book.
The Advanced
Search window will appear. Now you can search by any field in the
Contact records. Enter your criteria for searching in any of the
fields and click on Search.
Setting Options for your Address Book
Customize how
your Address Book looks by setting Options. Click on
Options in your
Address Book.
The Options
menu will appear. Choose the Options category you wish to change.
Column Options
In the
Options menu, click on Column Options. First choose
My Addressbook,
or the list you wish to view. The Available Columns will show in the
left window and the columns presently showing will display in the right
window. The name is automatically displayed. The example below
includes Name, Email, and Company in the Addressbook view.
To add
other columns, click on the available column, and click on the Finger
Pointing to the Right. To remove a column, click on the
Selected
Column and click on the Finger Pointing to the Left. When done,
click on Save Options.
Default Display
In the
Options menu, click on Default Display. Choose either Address Book
Listing (this opens your Addressbook in view or browse mode) or
Search
(this opens your Addressbook in Search mode).
Name Format
In the
Options menu, click on
Name Format. Choose which format you wish to
display names in your Addressbook.
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