To view your Calendar, click on the Calendar button at the top of your Inbox or Addressbook.  The Calendar will open using the default view, which is set up under Options.  The initial default view is Month view.

To navigate to a specific date in the current month  click on the number. To view an earlier month or future months  click on the arrows located on either side of the current month displayed.

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 Calendar Views
You can view your calendar in a variety of views just select one of the tabs.

Click Day view to see one day by hour (or in  15 minute time increments up to a hour under Options).

Day (1) looks like this:

Work Week (5) looks like this. 

Week (7) looks like the Work Week, except Saturday and Sunday are added.
Month (31) looks like this:

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Events:
Adding New Event
To add a new event to your calendar, click on New Event on your menu or the Icon on day

The Add Event window appears.  Complete all the necessary fields to document the details of the event. 

 Be careful to specify the starting and ending times of the event.  You can assign each event to a Category for convenient reference.  When you are done entering all fields, click on Save Event.

 

The event on your calendar will have a little  bell next to the title.  If you mouse over the bell, the alarm time will display.



Recurring Events
You can easily set events to be recurring on a regular schedule.  In the Add Event window (or in the Edit Event window), the recurrence section provides you the opportunity to set the Pattern to be  Daily, Weekly, Monthly on same date, Monthly on same weekday, or Yearly.   You also will specify an ending date, using either No end date, or choosing the final date.  The sample below shows a Monday, Wednesday, Friday class meeting every week until May 17, 2010.

When you set a recurrence pattern, the event in your calendar will display with an icon with two circular arrows to designate that the event recurs.

Editing or Deleting Events

To edit an existing event, click on the name of the event in your calendar.  The Event window will display the details for the event.  To Delete the event, click on the Delete link found at the top or bottom of the event window.  To Edit the event (change dates, times, alarms, recurrence, etc.), click the Edit link found at the top or bottom of the event window.  An editable window will appear in which you can make the necessary changes.  You will then click on Save Event if you were making changes to that event, or Save as New Event if you wanted to create a new event using the original as a model.

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Importing or Exporting Calendar

If you wish to transfer calendar information from another existing account, you can use the Import/ Export utility.  Click on Import/Export button on the top of your Calendar.

The Import/ Export window will appear. 

To Import, a calendar from another account into your Academic Mail account, use Import.  Select the source to import from (Outlook, vCard, Comma Separated Values), specify whether the CSV format includes a header row with field names, and click on Browse to select the file which contains your calendar.  (NOTE: you may have to export your calendar information from the other email application to a file before doing the Import in this account.)  Click Import.

To Export, If you wish to Export your calendar from this application to another at a later date, use Export Calendar.  Select the format that the other application will prefer.  Limit the time span for inclusion of calendar items.  Click Export.

Printing your Calendar

Certain views are designed to be printable. When in one of these views, a Print icon will appear in the top menu bar. Use this menu icon to print the current view.   If the Print icon does not appear, printing is not available for the current view.

Options:

Setting Options for your Calendar

You can customize how you view your Calendar by setting Options.  Click on the Options icon at the top of your Calendar.

The Options menu will appear

Category Management

In the Options menu, click on Category Management.  You can add categories to classify your appointments.  Click on Create New Category, and give the new category a name.  You can click on the Color Picker to set the background color for appointments in each category.  Click on Save Options when done.

Date and Time Options

In the Options menu, click on Date and Time Options.  Choose how you wish to display Dates.  Click on Save Options after making a change.

User Preferences

In the Options menu, click on User Interface.  Set how you wish the following items to function.

• Confirm deletion of event: if you wish to get a pop-up asking whether you are sure you wish to delete an event, check this box.

• Select the view to display after login, your default display.

• If you wish to see half-hour increments instead of full-hour increments in your daily schedule, check this box.

• Select the first weekday, Sunday or Monday.

• Select the starting and ending time for your daily calendar.

• If you wish to continue to view the icons in your calendar view, make sure this box remains checked.