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More Info:
Academic Email
Your Inbox: Managing your Mail Your Inbox will show all the messages currently in your mailbox. On the top banner, you will see buttons for actions and navigation. You can Compose, view Folders, set Options, Search, and access Help. You can navigate to your Address Book, Calendar or Logout here as well.
All messages are color-coded to display messages as New, Seen, Answered, Important or Deleted.
Messages also have small icons in the first column to indicate whether they are unread, replied to, important or deleted.
You may select items to view by clicking on the Select: box and clicking on one of the categories.
To select specific items for performing an action, simply click on the check box under the first column.
To mark an item, select the messages that you wish to mark; use one of the two methods described above to mark them. Mark the selected items by clicking on the Mark as: box and clicking on one of the categories. Those selected messages will now be marked as selected.
To move or copy a message, select the message(s) as described above. Click on the New Folder box, and choose the folder to which you wish to move or copy the message(s). Then click on the Move or Copy link to the left of this box.
If you choose to send the message(s) to a New Folder, you will be prompted to name the new folder. Type the name you wish to give to this folder and click OK. The message(s) will then appear in the selected folder. If you choose to copy them, they will still appear in the Inbox. If you chose to move them, they would no longer be in your Inbox, and would be moved to the other folder.
You can sort your Inbox using the arrows at the top of each column in your Inbox. Sort, in either ascending or descending order, by number, Date, From, Subject, or Size. The arrow will point up for Ascending, or down for Descending.
To delete message(s), mark the message(s) as described above. Click on the Delete link at the top of the Inbox. The message will now appear with gray shading and strike-through over the text. You can then choose to Hide Deleted or Purge Deleted on the top right corner of the Inbox. To undelete a deleted message, mark the deleted message (as described above) and click the Undelete link.
Notice that the Delete/ Undelete/ Hide Deleted/ Purge Deleted links are also displayed at the bottom of your Inbox for convenience.
You can use the Blacklisting feature to set options for automatically managing email you no longer wish to view in your Inbox. To set Blacklisting options for a message or group of messages, mark the message(s) you wish to Blacklist, and click on the Blacklist link at the top of your Inbox.
After you choose Blacklist, you will get a new screen that prompts you to define or choose Rules to manages these messages as they arrive. Under Filter Rules, you will see a rule that has been automatically created that assumes you may wish to delete all messages from this person. If this is what you want, you can select this rule and click "Apply All Rules". If you wish to create your own rule, use the Rule Definition box to develop your rule. Choose which field you wish the system to check for: To, cc, From, Subject, Body. Next type the Text that would appear in that field; if you checked To/ cc/ From, then the email address would be typed after Text; if you chose Subject or Body, type the text you would expect to look for in the subject or body of the email. After Action, check delete message, or move message to; if you choose to move the message, click on select folder box and choose the folder to which you wish these messages to be moved. Click on Create when done with the rule.
The rule will appear under the Filter Rules list. You can then either delete a rule you don't want, or you can select the order in which rules will be applied. Mark the rule and click Move Down or Move Up to sequence the Rules list. When the Filter Rules list looks correct, click on Apply All Rules. From then on, any messages that match the rules that you set up will automatically be deleted or forwarded as you have designated.
To compose a new message, click Compose on the top of your Inbox.
A message window will appear, in which you can develop your message. Fill in the email addresses for To:, Cc:, Bcc:, or click on Address Book to choose contacts for these fields. Enter a Subject, and type your message in the body of the email. Use the Send Message, Save Draft, or Cancel Message box located at the top or bottom of the message composition window to send, save or cancel the message.
Sending or Receiving Attachments Sending Attachments To send an attachment with an email that you are sending, click on the Browse button at the bottom of the email, or the Attachments button after Options. Browse your computer to find the file.
When you return to the message window, don't forget to click on the Attach button to actually attach the file to the message. The attached file will display under the attachment lookup. To remove the attachment, select the attachment by clicking on its box, then click the Remove Selected link.
Receiving Attachments Open a message that has an attachment. Attachments will display after Part(s) after the Subject. The title of the file, the file type and size will also display. You can choose to either View, Open or Save the file:
To reply to messages, open the message. Click the Reply link to reply to the sender only. Click the Reply to All link to reply to the sender as well as all users listed under Cc: and Bcc: Notice that these links appear both in the top and bottom portion of the message box for your convenience.
Forwarding or Redirecting Messages To forward a message, open the message. Click on the Forward link. This will result in a message from you with the forwarded text after your message.
You can also choose to Redirect a message. Click on the Redirect link. You will be prompted to insert a new email address. The original email will be sent to this person. It will appear just as it did in your Inbox, without any reference to you as a sender.
You can search your Inbox for messages that match a wide variety of criteria. Click on the Search link on top of your Inbox.
Use the Search window to enter text for Message fields, or Message flags, or Message folders to tell the system what you are searching for. The example below will search for the text "Summer Vacation" in the subject for all messages in the Inbox. After you have entered your search criteria, click on the Search button. The messages that match your Search will appear in your box. When done reviewing these messages, click on the Inbox button to return to the complete Inbox.
Setting Options for your Inbox You can personalize the way your email works by customizing your Options. Click on the Options button at the top of your Inbox.
You can determine how you wish your personal information to appear in emails that you send, and create a signature for your emails. In the Options windows, click on Personal Information. Click on Edit your identities.
An Identities window will display. Choose the Default Identity. Enter how you wish your information to appear and click on Change. It will tell you that the identity has been saved. Your saved information will show as messages are sent.
If you wish, you could create more than one identity. For example, you may wish your signature to appear differently when you are communicating with a faculty member than it does when emailing your friends and family. Use the Options/ Personal Information to create the multiple identities. (Enter information and click Create to create a new identity.) When you compose mail, you will have a drop-down list in the From: field for choosing which identity you wish to use in sending the particular email. Make sure that the identity you will use most often appears as the Default Identity in the Personal Information window.
Set how you wish Filters to be applied. Click on Options button in your Inbox. Under Mail Management, click on Filters. Click on Edit your filter rules to set all the filters you wish to be applied to messages in your Inbox. Check the boxes to determine when rules are be applied. Click on Save Options when done.
You can customize your preferences for messages. Click on Options button in your Inbox. Under Mail Management, click on Message Viewing if you wish to filter for profanity. Click on Deleting and Moving Messages to set your preferences for what to do after you delete messages, and whether to automatically move them to the Trash folder.
You can also click on Maintenance Operations, under Options, to set up times for deleting and purging mail.
Under Options, click Display Options to customize how you wish your Inbox to display.
Under Options, click on Message Composition to customize how you wish to compose email.
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