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Talkin' Tech: So You Want to be a Delegate
Talkin' Tech page provides guidelines for:  

Assigning Delegate Permissions
Viewing Another Use's Folder
Viewing Another User's Calendar
Sending on Behalf of

Delegating permission to a folder in Outlook is a two-step process.  First, the delegator must assign permission to the delegatee.  Next, the delegatee must configure Outlook to view the delegator's folder.  Below is a description of the roles of the delegator and delegatee.

Delegator Tasks : In Outlook, delegate permission allows you to give permission to another person to access certain features of your Outlook email account.  You can give them permission to:

  • view and/or make appointments on your calendar
  • look at and update tasks
  • read mail in your Inbox and send mail on your behalf
  • access and add to your contacts list
  • read notes
  • view your journal

Delegatee Tasks :In order to view another user's folder, another user's calendar or to send on behalf of a user, the delegator must complete assigning you delegate permissions.  If delegate permissions have been assigned,  you must then configure Outlook to view another folder, to view another calendar or sending on behalf of.

Click on any word in red to see more information on that topic!

Assigning Delegate Permissions to Another Person

If Outlook is not already open, double-click on your E-mail icon to launch Outlook.
From the File tab, Click on Account Settings, then select Delegate Access.

2010

Click on the Add button

Now select the users you want to give delegate permissions to (the global address book will appear select the name by double clicking).

When you have added all the users you want to give delegate permission to, click the OK button to exit the window.
You will then see the the Permissions button highlight.


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Viewing Another User's Folder


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Viewing Another User's Calendar




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Sending on Behalf of

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For additional information on Outlook, please click the links below:

 

Get Productive with Outlook

Using Microsoft Outlook

MS Outlook: Best Practices

ITS Outlook Bulletin Board


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