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More Info: Office
2003 New Features
OUTLOOK: Preview your Incoming Mail from any Application
No matter what you are working on, a preview of incoming messages will
appear in the bottom right-hand corner of your screen. You can see
the sender, subject and first few words of the email. You can choose
to open the email, flag it for follow up or delete it in the preview box.
You can turn this off or adjust the settings for this feature by going to the Tools menu, Options/ Preferences/ Email Options/ Advanced Email Options. If you wish to turn this feature off, uncheck the Display a New Mail Desktop Alert line. Click on Desktop Alert Settings to adjust the timing and transparency of these desktop alerts.
OUTLOOK: The New Navigation Pane
You can customize your navigation pane, to display the buttons for the items that you use regularly. You can also determine the order that the buttons will appear.
To customize your Navigation Pane, go to Tools/ Options/ Other, and click the Navigation Options button. Enter a check in the check box for those buttons you want to display. Click on Move Up or Move Down to re-order the buttons. Click OK when done.
You can also access the Navigation Pane Options window by clicking on the little arrow at the bottom of the Navigation Pane in Outlook.
OUTLOOK: Arranging your Mail in the Information Viewer
OUTLOOK: More about the Reading Pane To adjust the way in which the Reading Pane displays, click on View/ Reading Pane/ and choose Right, Bottom, or No Reading Pane. To adjust the way in which messages will appear as read, go to Tools/ Options/ Other/ Reading Pane.
OUTLOOK: View and manage multiple calendars You can establish more than one calendar and view them side by side in the Information Viewer. Keep your work and personal calendars separate. Define your calendars and mark them for viewing in the Navigation Pane on the left.
Also, sharing calendar information with others is easier in Outlook 2003. If you are a delegate for another user's calendar, you can click Open a Shared Calendar link to open the other user's calendar. Notice how it will appear side by side with your own calendar for easy viewing. You will continue to see these Other Calendars on the left Navigation Pane; check or un-check the box to view the other calendars.
If you have others who are delegates on your calendar, you can click Share My Calendar to provide and adjust the permissions that you set up for this user.
OUTLOOK: Set Follow Up Flags by color/ category
Marking email messages for follow-up is easier than ever.
You can quickly flag a message for follow-up by clicking the flag icon next to the message.
And now you can assign different colored flags to each email that you mark for follow-up.
NOTE: These flagged emails will show up organized by flag color when you use the Search folder For Follow Up. See next topic.
OUTLOOK: More Info on Search Folders There is a new feature called Search Folders. You can use Search Folders to view email messages by category. Search folders are virtual folders. The actual emails still reside in their respective folder. The search folder provides a view of only those messages that meet specified criteria. Outlook 2003 comes to you with three pre-defined Search Folders: For Follow Up, Large Mail, Unsent Mail.
You can create your own Search Folders as well!
Right-click on Search Folders in the Outlook Bar. Choose New Search Folder. Specify the conditions for which you want the search to run. You can set it to search for words in a subject, emails from a certain person or distribution list, etc. Follow the steps to create a new folder from the suggestions that Outlook provides, or create a custom search folder. Click OK when done.
With the new Search Folders, you may choose not to create as many folders as you have in the past. Avoid the day-to-day maintenance of moving emails to folders when you can simply use a Search Folders to organize your work and find files quickly.
The new Junk Email Filter examines your incoming email messages. It reviews the message subject and body for indications that the message is junk mail. You can make adjustments to the Junk Email Filter by choosing Tools> Options> Junk Email Filter.
These items will be automatically routed to the Junk Email Folder where you can review them at your leisure.
Keep in mind that the Pure Message Spam Filter used by the ITS Department will also continue to block suspected Spam and send you messages alerting you of these blocked emails. You may wish to add PureMessage to your Blocked Senders list so that the emails from PureMessage are also routed to the Junk Email Filter. In this way you will have one folder to look at potential junk/ spam email.
You can add a sender to the safe or blocked list within this Junk Email Options window, or you can do this directly from your inbox or from within an email message. Click on the Actions menu, and choose Junk Mail and then choose whether you with to add to the Safe Senders, Safe Recipients or Blocked Senders list. NOTE: You cannot block a sender who is on the CCAC Exchange List. This will only work for external senders.
OUTLOOK: Downloading Pictures Security Settings
To change these settings, go to Tools/ Options/ Settings tab and click on Change Automatic Download Settings.
OUTLOOK: View Attachments in the New Reading Layout
Since Microsoft Word 2003 now has a new feature called Reading Layout, all attachments that you open in Outlook will display in the default Reading Layout. The Reading Layout provides an easy-on-the-eyes layout so you can skim documents. You should realize that the document will not appear as it would if it were opened in other views in Word. If you open an attachment in Reading Layout and wish to change to Print or Normal View, click on the View Menu, and choose Print or Normal.
See Word New Features: Reading Layout below to see what this will look like.
The new Reading Layout makes it easier to read documents on your computer screen. This view hides the Standard and Formatting toolbars to provide more viewing space. It also scales the document to pages that fit neatly on the screen. Notice that a Document Map and Thumbnail images are available on the toolbar for easy navigation through the document. You can also highlight, review and make comments in Reading Layout view. To view multiple pages, click the Allow Multiple pages button on the toolbar. To switch to Print or Normal Layout, click the Close button on the Reading Layout toolbar.
To switch to different views, go to View menu and choose the layout you wish to view.
WORD: Protect Document Task Pane
Word 2003 provides a new task pane for setting both Formatting and Editing restrictions to a document. You can protect the document so that other users have limited capabilities to change formats or content.
To protect a document, choose Tools/ Protect Document to open the Protect Document task pane. To limit changes to formatting, check Limit formatting to a selection of styles. Then click on Settings to enable or disable styles for other users.
To limit editing of content, check Allow only this type of editing in the document, and choose the level of protection you desire. You can make exceptions for certain individuals or for selected parts of the document under Exceptions. To turn on protection, click on Yes, Start Enforcing Protection. You may enter a password at this point if you would like. (REMEMBER: if you assign a password and you forget the password, your document will be forever locked and not editable!!)
The New List feature allows you to create a list from your series of data. Click on any cell within your range of data. Click on Data/ List/ New List. The Create List window will display; you can edit the data range if necessary. Click OK.
The data in your range will appear as below, with filters on every column. The List Toolbar will also show for you to modify or manipulate your list. NOTE: You can publish this list to the web for users to view and filter your list.
Propagating Inherited Properties This enables objects, such as forms, to inherit the properties of their parent object. A parent object is an object on which various child objects are based. If you make a change to a field in a table, you can use the Propagation feature to update the field's format in all the objects in which it is used. Database Object Dependencies You may have various objects in a database related to each other. These related objects are dependent on each other. You can now view all the object dependencies before you change or delete an object in the database. You can select an object, then choose View/ Object Dependencies. Checking for Errors in Forms You can set Access to automatically check for errors in forms. When you check for errors, the Trace Error button appears next to those controls that have an error value. Access also provides options for fixing the detected errors. You can click the Error Checking Options button to correct or ignore the errors that are identified.
Office New Task Panes and Features
OFFICE: New Accessibility Features Do you love keyboard shortcuts? You can decrease your reliance on your mouse by using the additional keyboard shortcuts supplied by Office 2003. To see the additional keyboard shortcuts for Office 2003, go to the Help Task Pane and click on Accessibility Hslp link at the bottom of the task pane.
Want to print a list of all keyboard shortcuts in Word. In Word, hit the function key F1, or go to the Help Task Pane. Enter "keyboard shortcuts" in the search window and enter. Click on the Keyboard Shortcuts list. Click on Show All link. Press Ctrl+P to print these out.
The new Research Task Pane puts a wealth of reference information at your fingertips within Word, PowerPoint or Excel. You can search for a word or phrase in:
OFFICE: New Task Panes: Getting Started Task Pane
BEFORE AND AFTER YOU UPGRADE!! SAVE MY SETTINGS The only maintenance you should want to do prior to the Office 2003 upgrade is to save your Office XP Settings. Your Office settings, or profile, are a group of settings that defines your Office program preferences and options. These settings include the following: toolbar modifications; menu modifications; settings in the Options dialog box (Tools menu); default location for templates, files, and clip art; default format for saving files; AutoCorrect lists; custom dictionaries; Office shortcut bar customization; and templates.
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This
message slowly fades and disappears if you take no action. 
Outlook
2003 comes with new security settings for downloading pictures in
html emails. To protect your privacy, the security setting
default prevents the automatic download of pictures from the
internet. With this default setting, pictures will appear as
displayed in the email below. If you right-click on the red x,
the pictures will download. You can choose to trust a source
as you read your mail. 
