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Microsoft PowerPoint is a
popular presentation graphics program that is widely utilized by
businesspeople, educators and trainers. As an excellent graphical
tool, PowerPoint can enhance your presentation with graphs, pictures
and animations. However, many people complain that a PowerPoint
presentation can detract from the overall presentation and not let
the audience focus on the presenter. For this reason, we
recommend these techniques and tools:
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Recommended
PowerPoint Design Techniques |
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Below is an example of slide of that does not use recommended
PowerPoint Design Techniques. Please note that the slide is
hard to read and the graphics are overbearing.
Links with more
information with PowerPoint Pointers:
PowerPoint Pointers
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Creating a Summary Slide |
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Need an introduction, agenda or
conclusion for your PowerPoint presentation. PowerPoint provides a
quick method of adding a Summary Slide to your existing
presentation. The slide can then be renamed Introduction or Agenda,
or you can copy it to the end of your presentation and rename it
Conclusion or Review.
To create a summary slide from the
titles of other slides:
- Open the completed presentation
you want to add a summary slide to.
- On the View menu, click
Slide Sorter.
- In slide sorter view, select
the slides with the titles you want to use. To select multiple
slides, hold down Ctrl and click the slides you want. (Be
sure to select the slides that will best summarize
your presentation.)
- On the Slide Sorter
toolbar, click Summary Slide.
- A new slide, titled "Summary
Slide," with bulleted titles from the selected slides, appears
in front of the first selected slide.
- Double-click
the new slide to edit it. You can change the title, edit
existing bullets, or add new ones.
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Navigate Your
Presentation with Keyboard Shortcuts |
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Your audience may be annoyed watching you hunt for slide or fumble
with PowerPoint. Try these keyboard shortcuts to when
navigating a presentation to look like a presentation pro.
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TO |
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PRESS |
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Advance to the next slide
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N, ENTER, PAGE DOWN, RIGHT ARROW,
DOWN ARROW, or the SPACEBAR (or click the mouse)
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Return to the previous slide |
P, PAGE UP, LEFT ARROW, UP ARROW,
or BACKSPACE
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End a slide show
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ESC or HYPHEN
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Stop or restart an automatic slide
show
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S or PLUS SIGN |
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Go to slide <number>
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<number>+ENTER |
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Display a black screen, or return
to the slide show from a black screen
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B or PERIOD
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Display a white screen, or return
to the slide show from a white screen
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W or COMMA |
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Hide the pointer
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CTRL+H |
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Redisplay hidden pointer and/or
change the pointer to an arrow
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CTRL+A |
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Return to the first slide |
Both mouse buttons for 2 seconds
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Note: If at anytime you forget the Keyboard Shortcuts, press the F1
to display the Slide Show Help window. |
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Deliver
Your PowerPoint Presentation over the Web |
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You can save PowerPoint presentations as
Web pages for distribution to people who do not have the
PowerPoint Application by saving the file as a .mht file.
A .mht file can be opened in any web browser. To save your
PowerPoint presentation as a .mht file, follow these
instructions:
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Open the presentation you wish to save
as a web page.
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Select File, Save
As Web Page.
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Name the presentation and select a
location to save it to. In the “Save as Type” box, select
Single File Webpage.
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Click
Save.
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Email Your PowerPoint
Handouts |
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 While
PowerPoint provides no direct way of
emailing handouts, you can send the Handouts to
Word, save them as a Word document and then email them as
attachments.
When
you have completed the design and content of your presentation,
select File, Send to, Microsoft Word from the
PowerPoint menu. Chose the option you prefer, make sure
Paste is selected and click OK.
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